YOUR PERSONAL INFORMATION – GENERAL DATA PROTECTION REGULATION (GDPR)
GDPR is introducing new legal protection for personal information from May 2018. This tells you what personal information I hold and why, and what your rights are. Once you have read it, please complete and sign the statement of consent at the bottom.
Therapist’s Name: Kathy Wood
Therapist’s contact details:
Telephone number: 07773 340328
Email: [email protected]
Address: Butterfly Wellbeing, The Annexe, 5 Burton Crescent, Headingley, Leeds, LS6 4DN
Data Controller Contact Details : Kathy Wood
The Purpose of Processing Client Data
I hold and use client data in order to provide you with the best possible treatment options, support and advice.
Lawful Basis for Holding & Using Client Information
The lawful basis under which I hold and use information is:
My legitimate interests i.e. my requirement to retain the information in order to provide you with the best possible treatment options and advice.
My requirement o hold your information for the following reasons
Insurance records for 7 years
Law regarding children’s records (records to be kept until child reaches 25 or if 17 when treated then 26)
CNHC requirements to retain information for 8 years
As I hold special category data (i.e. health related information), the Additional Condition under which I hold and use this information is: for me to fulfil my role as health care practitioner bound under the AoR confidentiality as defined in the AoR Code of Practice and Ethics.
What information I hold and what I do with it
In order to give professional treatments, I will need to ask for and keep information about your health. I will only use this for holistic treatments and any advice I give, as a result of your treatment. The information I will hold is:
Your contact details
Medical history and other health related information
Treatment details and related notes
I will NOT share your information with anyone else (other than within my own practice, or as required for legal process) without explaining why it is necessary and obtaining your explicit consent.
Protecting Your Personal Data
I am committed to ensuring that your personal data is secure. In order to prevent unauthorised access or disclosure, I have put in place appropriate procedures to safeguard and secure the information I collect from you. I will contact you using the contact preferences you have given me.
GDPR gives you the following rights:
The right to be informed (to know how your information will be held and used (this notice)
The right of access – to see your therapist’s records of your personal information if it incorrect or incomplete. The right to rectification – to tell your therapist to make changes to your information if it is incorrect or incomplete. The right to erasure (also called “the right to be forgotten”). For you to request that your therapist erase any information they hold about you.
The right to restrict processing of personal data. You have the right to request limits on how your therapist uses your personal information. The right to data portability: under certain circumstances you can request a copy of personal information held electronically so you can re-use it in other systems.
The right to object. To be able to tell your therapist you don’t want to use certain parts of your information or only to use it for certain purposes.
Rights in relation to automated decision-making and profiling.
The right to lodge a complaint with the Information Commissioner’s Office: to be able to complain to the ICO if you feel your details are not correct, if they are not being used in the way that you have given permission for or if they are being stored in a way they don’t have to be.
If you don’t agree to your therapist keeping information about you and your treatments, or if you don’t allow them to use the information in the way that they need to for treatments, the therapist may not be able to treat you.
Your therapist has to keep your records of treatment for a certain period as described above, which may mean that even if you ask them to erase any details about you, they may have to keep these details until after that period has passed.
Your therapist can move their records between their computers and IT systems, providing your details are protected from being seen by others without your permission.